Complete beginner's guide to setting up task tracking for your team. Step-by-step instructions anyone can follow, even without technical experience.

Set Up Team Task Tracking in 5 Minutes

No technical skills? No problem. Follow these simple steps to set up task tracking for your team.

What You'll Need

• WhatsApp (already on your phone)

• 5 minutes

• Your team members' phone numbers

That's it. No credit card, no app downloads, no complicated setup.

Step 1: Create WhatsApp Group (1 minute)

Open WhatsApp

Tap the "New Group" button

Add your team members

Name it: "[Your Team] - Tasks"

Tap Create

Example names:

• "Marketing Team - Tasks"

• "Sales - Daily Work"

• "Project Alpha - Deliverables"

Step 2: Add TaskRio Bot (1 minute)

In the group, tap the group name at top

Tap "Add participant"

Add this number: +91 99250 37581

TaskRio will introduce itself

The bot will send a welcome message explaining how it works.

Step 3: Create Your First Task (30 seconds)

Type in the group:


@TaskRio Finish project proposal by Friday @TeamMember1

Replace "TeamMember1" with actual person's name.

TaskRio creates the task and notifies them.

Step 4: Show Team How to View Tasks (1 minute)

Tell team members to type:


@TaskRio list my tasks

They'll see all tasks assigned to them.

Step 5: Explain How to Complete Tasks (30 seconds)

When done with a task, reply to the task card with:


done

That's it! Task marked complete.

Common Team Questions

Q: Do I need to download an app?
A: No. Works in WhatsApp you already have.

Q: Does everyone need to set something up?
A: No. Just add them to the group.

Q: How much does it cost?
A: Free for personal use. Team plans coming soon.

Q: What if someone doesn't use WhatsApp?
A: They'll need to install WhatsApp (free on all phones).

Quick Reference Guide

Pin this in your group:


CREATE TASK:
@TaskRio [task description] by [deadline] @[person]
VIEW MY TASKS:
@TaskRio list my tasks
VIEW ALL TASKS:
@TaskRio list open
COMPLETE TASK:
Reply "done" to task cardPOSTPONE TASK:
Reply "tomorrow" or "next week" to task card

First Week Tips

Day 1: Create 2-3 simple tasks to practice

Day 2: Have team create their own tasks

Day 3: Review all open tasks together

Day 4: Start using for real work

Day 5: Weekly review of what's working

Troubleshooting

Problem: Bot not responding
Solution: Make sure to type @TaskRio at start

Problem: Can't see tasks
Solution: Type "@TaskRio list open" in group

Problem: Too many notifications
Solution: Mute group, check 3x daily

Next Steps

Once comfortable, try:

• Setting reminders

• Using priority levels

• Creating recurring tasks

• Tracking billable hours

Success Story

*"I run a small graphic design studio with 6 people. Set up TaskRio in our WhatsApp group on Monday. By Friday, we had created 47 tasks and completed 41 of them. Best part? Zero training time."*

— Sarah, Design Studio Owner

Conclusion

You're now set up for team task tracking. It really is that simple.

Start creating tasks and watch your team's productivity soar.

No technical skills required. Just WhatsApp and TaskRio.

Set Up Team Task Tracking in 5 Minutes (No Tech Skills Required)