TaskRio for
Teams

Run stand-ups, approvals, and escalations without interrupting your team's flow. Rio only speaks when @mentioned, so your WhatsApp groups stay human while staying aligned.

Start Team Trial

Assign In-Chat

Mention teammates (@Aditi) while creating or replying. TaskRio updates assignees and pings only the right people.

Instant Task Updates

After Rio posts a task card, any teammate can reply with 'done', 'tomorrow', or '@mention teammate'—no @TaskRio needed. Your team stays in flow while Rio keeps everything tracked.

Auto Summaries

TaskRio can post status cards back into the group when tasks change so decisions stay transparent.

Team Collaboration

Coordinate work without leaving the group.

Marketing Team
12 members

assign T24 @Alice

10:30 AM

Assigned T24 to @Alice ✅

10:30 AM

Team Rituals

Powered by TaskRio

Daily Stand-up

Create tasks as people speak: '/task Deploy hotfix @Dev by 5pm'. Use 'list today' before the next call to close the loop.

Approvals & Escalations

Reply to a task card with 'status: blocked' and TaskRio sends a 'Task Blocked' DM to the task creator.

Shift Handovers

'list mine' helps each agent review their queue; hand over work by assigning the next owner in chat.

How Rio behaves in WhatsApp groups

Respectful by default, powerful when you call it. Rio only joins the conversation when your team explicitly asks for help.

Only when you call it

In WhatsApp groups, Rio stays quiet by default. It only responds when you @mention TaskRio or interact with its own task cards.

What @TaskRio can do

Create tasks, list work (via DM), show tasks (in group), and summarise discussions – but only when someone explicitly @mentions TaskRio. Use 'list' for private interactive lists, 'show' for group visibility.

What it leaves alone

Messages like '@john can you help?' or 'can anyone review this?' are completely ignored—Rio only processes messages where it's @mentioned. Your team's human conversations stay untouched.

See It In Action

❌
Rio Stays Silent
@john can you confirm this?
can anyone help with the design?

Teammate mentions & casual chat—completely ignored

✅
Rio Responds
@TaskRio list open(sends DM)
@TaskRio show open(posts in group)
@TaskRio Fix bug by Friday

Bot mentioned—processes and executes

⚡
Works Without @Mention
T12 done(reply to task card)

Task card interactions always work—no @mention needed for updates

Replies and button actions on Rio's task cards always work, even without an @mention, so updating work stays effortless.

Groups vs Direct Messages

Understanding when Rio needs an @mention and when it doesn't

List open tasks (DM)

Direct Messages
list open
WhatsApp Groups
@TaskRio list open
Sends DM with interactive list

Show tasks (in group)

Direct Messages
show open
WhatsApp Groups
@TaskRio show open
Posts formatted text in group

Create task

Direct Messages
Fix bug by Friday
WhatsApp Groups
@TaskRio Fix bug by Friday
Needs @mention

Mark task done

Direct Messages
T12 done
WhatsApp Groups
T12 done
Works without @mention!

Reply to task card

Direct Messages
tomorrow 5pm
WhatsApp Groups
tomorrow 5pm
Works without @mention!

Ask for help

Direct Messages
how do I create a task?
WhatsApp Groups
@TaskRio how do I create a task?
Needs @mention

Mention teammate

Direct Messages
N/A - use DMs directly
WhatsApp Groups
@john can you help?
Rio ignores this
Works
Works without @mention
Rio ignores

Meet Rio: Your AI Teammate

Rio doesn't just manage tasks—it understands your conversations. Ask natural questions and get instant insights from your group's history.

Summarise Conversations

Ask @Rio to summarise the discussion you had today or recap the last standup. Rio reads recent messages and replies with a short summary.

See Tasks at a Glance

Ask what is blocked, what is overdue, or what tasks are open. Rio turns the current state into a clean list with friendly IDs.

Zoom Into Each Teammate

Ask what @Aditi is working on or which tasks assigned to @Rohan have been idle. Rio surfaces per-person workloads instantly.

Talk to Rio like a teammate

Natural language queries for your project data

Rio
Online
@Rio summarise the discussion we had today
Rio
Here's the standup recap (last hour): • Alice is working on API bugfix, blocked on staging access • Bob shipped onboarding changes and is free for new work

Group Invite &
Admin Approval

To keep every workspace secure, TaskRio enables automation only after our admin approves your group.

Create or use an existing WhatsApp group for your team
Invite @TaskRio bot to the group by sending the invite link
We verify the group name, purpose, and admins
Once approved, everyone can start using commands

* Send the link to join your group to TaskRio via DM. Our team usually approves groups within a few hours on business days.

💡What to Expect in Groups

✓
In WhatsApp Groups: @mention TaskRio to create tasks, ask questions, or get help. Example: @TaskRio list open
✓
In Direct Messages: Chat naturally—no @mention needed. Rio responds to everything you send.
✓
Task Card Replies: Work everywhere, anytime—no @mention required. Just reply done or tomorrow 5pm
👥
Team Onboarding
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Frequently Asked Questions

Everything you need to know about managing teams.