Using TaskRio in WhatsApp Groups

Turn your WhatsApp groups into powerful team task management systems.

Adding TaskRio to a Group

1. Open your WhatsApp group
2. Tap the group name at top
3. Scroll down → "Add participant"
4. Add: +91 99250 37581
5. TaskRio will introduce itself

Important: @Mention Required

In groups, always start with @TaskRio:

✅ Correct:

@TaskRio create logo by Friday @Designer

❌ Won't Work:

create logo by Friday @Designer

This prevents the bot from responding to every message.

Creating Team Tasks

Assign to Someone:

@TaskRio Fix homepage bug by Monday @Developer

Assign to Multiple People:

@TaskRio Review proposal by Friday @Manager @Director

Urgent Tasks:

@TaskRio URGENT: Production server down, fix immediately @DevOps

Viewing Team Tasks

All Open Tasks:

@TaskRio list open

Specific Person's Tasks:

@TaskRio list @Developer
@TaskRio what is @Designer working on

Today's Team Tasks:

@TaskRio list today

Overdue Tasks:

@TaskRio list overdue

Task Completion in Groups

Anyone can complete tasks by replying to the task card:

done

TaskRio posts completion announcement in group so everyone sees.

Group Best Practices

1. Create Dedicated Task Groups

Don't mix social chat with work tasks:

• ✅ "Project Alpha - Tasks"
• ✅ "Marketing Team - Work"
• ❌ "Friends & Family & Work"

2. Pin Quick Reference

Pin this message in your group:

📌 TASKRIO COMMANDS

Create: @TaskRio [task] by [date] @[person]
View: @TaskRio list open
Done: Reply "done" to task card

Always @mention @TaskRio in groups!

3. Daily Standup

Every morning:

@TaskRio list today

Quick team alignment on what's due.

4. Weekly Review

Every Monday:

@TaskRio list open

Review all pending work together.

5. Clear Task Format

Every task should have:

• Specific description
• Clear deadline
• Assigned person
• One @mention

Advanced Group Features

Team Summary:

@TaskRio summarize today
@TaskRio team status

Blocked Tasks:

@TaskRio what's blocked
@TaskRio show bottlenecks

Completed Work:

@TaskRio list done this week

Common Scenarios

Morning Standup:

@TaskRio list today

Team discusses each task. Update as needed.

New Task from Discussion:

[Team discussing bug]

Manager: @TaskRio Fix login bug by tomorrow @Developer

End of Day Check:

@TaskRio list open

Quick status check before everyone logs off.

Client in Group:

Create separate groups:

• "Client A - Internal" (team only)
• "Client A - Updates" (with client)

Permissions & Privacy

• Everyone can create tasks for anyone
• Everyone can view all tasks in the group
• Task creators can edit their tasks
• Assignees can complete their tasks
• Group admins can delete tasks

Troubleshooting

Bot not responding:

• Did you @mention @TaskRio?
• Is TaskRio still in the group?

Too many notifications:

• Mute the group
• Check it 3 times per day (morning, noon, evening)

Task went to wrong person:

• Edit the task: "@TaskRio T42 assign to @CorrectPerson"

Can't see tasks:

• Type: "@TaskRio list open"
• Make sure you're in the right group

Group Setup Checklist

• [ ] Add TaskRio to group
• [ ] Pin quick reference message
• [ ] Create first test task
• [ ] Everyone completes the test task
• [ ] Set daily standup routine
• [ ] Set weekly review routine

Next Steps

• Learn [team collaboration strategies](/help/team-collaboration)
• See [group commands reference](/help/group-commands)
• Read [remote team guide](/blog/remote-team-coordination-whatsapp)